Cash Receipt Template

A cash receipt can be relatively simple. It should include:

• The date the client paid you.
• Who made the payment.
• The payment amount.
• What the payment was for, i.e., rent.
• Who received the payment.
• Subtotal, taxes, and the remaining balance due (if any).

If you run a business with lots of transactions, you understand that record keeping can be a major headache. That’s why it’s important to make sure you’re specific about what the receipt was for and when the transaction occurred. You’ll also want to make sure you specify any taxes paid and amounts owed for your accounting record.

Above all, you want your receipt to be properly organized. No matter how many receipts your customer obtains from you, each one should be the same. You’ll also want to make sure your business name and contact information are clearly posted on the receipt. If they decide to purchase something from you again, they have your contact info handy.

Generally, the best way to make a professional receipt is to use a pre-made template (shown above and more here) or receipt maker. These tools let you skip the hassle and effort of designing your receipt. After that, all you need to think about is filling in the right information.

Receipts should be provided for every product or service purchased from your business, even if the customer is paying with cash.

You can print the receipt as you sell the product or service and give it to the customer immediately after their purchase. You also have the chance to email your receipt in PDF form to your customers. You’ll likely want to do this as soon as possible after their purchase, so they have the receipt handy for reference.

For more information on which fields are required for an invoice, check out our how to make an invoice guide.

Occasionally, you’ll want to look back at your receipts. For example, to calculate and estimate your income, if you’re audited, or if a customer needs you to refer to an old receipt.

Early on, it’s not a big deal since you have all your files in one place. However, as you send out more cash receipts or print more pieces of paper, you’ll slowly start accumulating a lot of files. It’ll become harder and harder to find the right things and keep track of your cash receipt templates.

That’s when you’ll wish you’d used a proper invoicing software. If you use Invoice Simple to generate and send your receipts, you’ll have easy access to reports and advanced search functions (among other benefits).

Another way to organize cash receipts is through an Expense Tracker. The Invoice Simple Expense Tracker scans and automatically logs your paper receipts into the software. You gain a reliable, easy-to-search record of your expenditures while eliminating time-consuming manual data entry.